ESI compliance | ESI registration

Every employer who is covered under this Act must adhere to various compliances. The employer must ensure that the monthly contribution is deposited in order to file the ESIC’s half-yearly return and report.

Documents that need to be submitted by the employer for ESI registration

  • The License or Registration Certificate issued under Shops and Establishment Acts or Factories Act.
  • Rent receipt of the space that you’ re occupying indicating the capacity of the place occupied
  • Photocopy of the latest building or property tax receipt
  • Memorandum of Association and Articles of Association, partnership deed, trust deed depending on the entity that is applying for registration
  • Photocopy of certificate of commencement of production and/or registration number of GST
  • Copy of PAN card
  • Evidence in support of the date of commencement production/business/first sale (eg copy of first invoice)
  • Monthly employment position, salary etc
  • Copy of bank statement

Documents that need to be submitted by the employees

  • Duplicate family photo

Records to be maintained for the ESI scheme

  • Accident register in Form 11
  • Inspection book
  • The immediate employer has to maintain a register even for the employees who are deployed under the previous employer

Reports to be submitted by the employer

  • Accident report is form 12 in case of any accidents. Absence verification reports of the employee such as attendance records, wages and books of accounts.

Period of contribution and benefit

  • The financial year from April to March has been divided into two six month contribution period. The period of benefit commences three months after the end of the contribution period.


Contribution PeriodBenefit period
1st April to 30th September1st January to 30th June (the following year)
1st October to 31st March1st July to 31st December

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