Provident Fund

EPF related tasks for Employers

The employer who is a part of the EPF Scheme has certain tasks that he needs to fulfil. With the introduction of UAN and online portal, these tasks have become much easier.

PF registration

The employer has to register a new member to the EPF scheme by filling the Form 11. This form is not submitted to the EPF office but the employer uses it to fill the online form.

Correction of personal details

Before linking the UAN with the Aadhar and PAN the errors in the personal details of the members need to be fixed by the employer.

Generating UAN

If the new employee does not have an existing UAN, the employer needs to generate a UAN for the employee. To generate a UAN, the employer needs to log in to the UAN employer portal

Upload KYC

KYC becomes mandatory during the withdrawal of PF. PAN Details, Aadhar details and other KYC details is a requirement by the EPFO. It is the responsibility of the employer to update all KYC details of the employee.

The employer needs to verify the KYC details of the employee before giving an approval

PF payment

The employer has to ensure that he pays the EPF contribution to the EPFO every month. The contribution needs to be paid within 15 days of the following month. The company will have to pay a penalty if they miss out on the deadlines.

PF returns

An employer needs to file a monthly PF return through the UAN employer portal. Details of the salary and contribution of the employee is given by the employer. The EPFO then updates a passbook for every employee.

Conveying the UAN number and EPF ID

The employer has to intimate the UAN and EPF member ID to the employees. This information is usually printed on the monthly payslip. The employee has to activate the UAN to perform EPF related tasks.

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